You are encouraged to apply to multiple funding sources. It would be wrong to claim reimbursement from two sources for the same expense. So when you apply for travel funding, you are implicitly promising that any funds you receive will be used for the purpose for which they were approved, and that you will not be reimbursed from any other source for the covered expenses.

DEPARTMENT OF STATISTICS

Travel funding from the department is restricted to students giving talks or presenting a poster on their work. Summer schools and intensive workshops at national institutes generally qualify for funding also, please check with the Statistic’s Business Office prior to attending. Students are required to request support from their advisor.

Amount of funding: $2,500 per Academic Year.

Eligibility requirements: You must be a current PhD student in good standing in the Department of Statistics.

Application procedure: Complete a pre-approval request through ChromeRiver. (You may need to request access to ChromeRiver. Step 1: Complete the Information Security Compliance Form. Step 2: Email stat-travel@illinois.edu asking for access to ChromeRiver, stating you have already completed the Compliance Form.) 

Application deadline: Apply as early as possible before your trip, but no less than 90 days before your trip. Retroactive applications will not be considered.

While planning your trip: Check with Business Office on rules and regulations of purchasing travel expenses (see below for some of the rules).

After funding is approved: Please check with the Business Office about procedures for paying directly for transportation and conference registration, getting receipts, and claiming for accommodation and other expenses.

After the trip: complete the reimbursement form and email  it with your receipts to the Statistics Business Office (stat-travel@illinois.edu). Receipts must be original itemized receipts in order to be accepted. Receipts for airfare and lodging must be fully itemized 

Travel Reimbursement Rules & Regulations:

  • Please review the Business Travel Guide for campus rules and regulations (here are a few):
    • Travel must serve the best interest of the University of the Illinois System, have a legitimate business purpose, and be related to the employee's job duties. 
    • All travel must be by the most direct route, using the most economical mode of transportation available considering travel time, costs, and work requirements. When reserving lodging, employees must request the lowest available rate that does not exceed state lodging maximums.
    • Employees should not pay out of pocket for other employees travel expenses
  • All receipts must be turned in prior to the 60-days of the conference. If the reimbursement is not submitted prior to 60-day, the employee will be taxed on the reimbursement.
  • Room Sharing: If you share a room, you need to get a receipt in each person’s name with their portion of the hotel expenses. If the hotel is not willing to do this, then one person would need to get reimbursed for the total expenses, which will be charged only to that person’s academic year funding.
    • NOTE: DO NOT VENMO/PAYPAL/etc expenses of the room to each other, as the University will not reimburse the VENMO/PAYPAL/etc.
GRADUATE COLLEGE CONFERENCE TRAVEL AWARD

See the Graduate College website for application guidelines. To be considered, complete the application form by one week ahead of the Graduate College deadline. Write "Graduate College Conference Travel Award" in the comments box on the application form.